Terms of Service

Last Updated: November 15, 2023

This Membership Agreement (the Agreement) is effective November 15, 2023 by and between the IFTAS Connect web site, hereinafter referred to as Community, accessed via https://stg-iftasmembers-761.ue1.rapydapps.cloud with a business address of 100 Main Street #270, Ossining, New York 10562, and all current and future members of IFTAS Community Web Site hereinafter referred to as “Member”.

By accessing, browsing or using the stg-iftasmembers-761.ue1.rapydapps.cloud website you represent that you have read, understand and agree to be bound by the terms and conditions of this Membership Agreement and by reference the IFTAS Community Participation Guidelines available at https://stg-iftasmembers-761.ue1.rapydapps.cloud/community-participation-guidelines/

1. Nature of the Service

The Community is a community of practice facilitating the exchange of personal information between people. This activity may include reading the profile pages of other members and optionally contacting them. The Community provides to its members benefits such as but not exclusive to: access to published resources, participation in working groups, collaborative discussions and documents, and messaging. The Community works like an online community of Internet users.

2. User Registration and Information

Member shall fill in the correct information requested in the Registration form on the site. Member shall be required to promptly update the Member Information on the site. Member shall select a username and password during the Registration process. Member shall be responsible for: a) all use of the Site made by the Member’s username and password, and b) maintaining the confidentiality of the Member’s username and password.

3. Content

The Content includes messages and other materials posted to forums, groups, or other locations on the Site by the members of the Community. Member of the Community is deemed to grant the Community the nonexclusive right to post, display, copy, and modify the Content in connection with the operation of the Site and the Community’s business. Further, the Member is deemed to grant the Community the nonexclusive right to post, display, and copy the Content within the limitations set by the Member during the online publishing process. Member is also deemed to authorize the Community to disclose their personal data when the Member includes such personal data in the content.

4. Release

If the Member has a dispute with one or more other Members, the Member shall release the Community (and its officers, directors, agents, subsidiaries, joint ventures and employees) from claims, demands and damages (actual and consequential) of every kind and nature, known and unknown, arising out of or in any way connected with such disputes.

5. Privacy

Community shall not sell or rent Member’s personal information to third parties. Community shall store and process Member’s information on computers located in the United States that are protected by physical as well as technological security devices. However, the Community shall be permitted to access and modify Member’s information as needed.

6. Indemnity

Member shall indemnify and hold the Community (and its officers, directors, agents, subsidiaries, joint ventures and employees) harmless from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising out of Member’s breach of this Agreement, or Member’s violation of any law or the rights of a third party.

7. No Agency

No agency, partnership, joint venture, employee-employer or franchiser-franchisee relationship is intended or created by this Agreement.

8. Terminating Membership

Member shall choose to retire or delete the published content from the Community site and it shall be no longer available or visible to other visitors. Terms regarding the status of the uploaded content shall remain applicable when the Member chooses to terminate the membership. Contents posted to the site, other than the published content, shall not be deleted or retired as a result of the Member’s termination.

9. Governing Law

This Agreement shall be construed under and governed in accordance with the laws of the State of New York.

10. Arbitration.

Any dispute arising under this contract shall be resolved under the commercial arbitration rules of the American Arbitration Association.

11. Limitation of Liability

Member shall not hold Community responsible for other Member’s content, actions or inactions.

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Privacy Policy

Last Updated: November 15, 2023

This Privacy Policy (“Policy”) explains the information collection, use, and sharing practices of IFTAS, Inc. (“IFTAS,” “we,” “us,” and “our”).

Unless otherwise noted on a particular Web site or service hosted by IFTAS, this Policy describes and governs the information collection, use, and sharing practices of IFTAS with respect to your use of our Web sites that link to this Privacy Policy, including: about.iftas.org, stg-iftasmembers-761.ue1.rapydapps.cloud, and mastodon.iftas.org (collectively, the “Web sites”), and the services we provide through our Web sites and/or host on our servers (collectively, the Web sites, and the services available through them are referred to as the “Services”).

In addition, supplemental Privacy Policy terms (“Supplemental Privacy Policy Terms”) may apply to a particular Service. All such Supplemental Privacy Policy Terms will be accessible for you to read either within, or through your use of, that particular Service.

Before you use or submit any information through or in connection with the Services, please carefully review this Privacy Policy. By using any part of the Services, you understand that your information will be collected, used, and disclosed as outlined in this Privacy Policy. 

IF YOU DO NOT AGREE TO THIS PRIVACY POLICY, PLEASE DO NOT USE THE SERVICES.

1. Our Principles

IFTAS has designed this policy to be consistent with the following principles:

• Privacy policies should be human readable and easy to find.
• Data collection, storage, and processing should be simplified as much as possible to enhance security, ensure consistency, and make the practices easy for users to understand.
• Data practices should meet the reasonable expectations of users.

2. Information We Collect

We collect information in multiple ways, including when you provide information directly to us; when we passively collect information from you, such as from your browser or device; and from third parties.

Information You Provide Directly to Us

We will collect any information you provide to us. We may collect information from you in a variety of ways, such as when you: (a) create an online account, (b) make a donation or purchase, (c) register for an event, (d) contact us or provide feedback, (e) upload your creative work or images, (f) subscribe to our newsletter, or (g) apply for a job at IFTAS. This information may include but is not limited to your name, email address, phone number, mailing address, payment information, photo, geographic location, and your social media handles.  

Information that Is Automatically Collected

Device/Usage Information

We may automatically collect certain information about the computer or devices (including mobile devices or tablets) you use to access the Services. As described further below, we may collect and analyze (a) device information such as IP addresses, location information (by country and city), unique device identifiers, IMEI and TCP/IP address, browser types, browser language, operating system, mobile device carrier information, and (b) information related to the ways in which you interact with the Services, such as referring and exit Web pages and URLs, platform type, the number of clicks, domain names, landing pages, pages and content viewed and the order of those pages, statistical information about the use of the Services, the amount of time spent on particular pages, the date and time you used the Services, the frequency of your use of the Services, error logs, and other similar information. As described further below, we may use third-party analytics providers and technologies, including cookies and similar tools, to assist in collecting this information.

Cookies and Other Tracking Technologies

We also collect data about your use of the Services through the use of Internet server logs and online tracking technologies, like cookies. A Web server log is a file where Web site activity is stored. A cookie is a small text file that is placed on your computer when you visit a Web site, that enables us to: (a) recognize your computer; (b) store your preferences and settings; (c) understand the Web pages of the Services you have visited and the referral sites that have led you to our Services; (d) enhance your user experience by delivering content  specific to your inferred interests; (e) perform searches and analytics; and (f) assist with security administrative functions.  If you receive email from us (such as the IFTAS newsletter), we may use certain analytics tools, such as clear GIFs, to capture data such as whether you open our message, click on any links or banners our email contains, or otherwise interact with what we send. This data allows us to gauge the effectiveness of our communications and marketing campaigns.  As we adopt additional technologies, we may also gather additional information through other methods.

Please note that you can change your settings to notify you when a cookie is being set or updated, or to block cookies altogether. Please consult the “Help” section of your browser for more information. 

Please note that by blocking any or all cookies, you may not have access to certain features or offerings of the Services.

Information from Third Parties

We may also collect information about you or others through third parties.  To the extent permitted by law, we may also collect information from third parties, including public sources and social media platforms. Depending on the source, this information collected from third parties could include name, contact information, demographic information, information to verify identity or trustworthiness, and information for other fraud or safety protection purposes.

3. How We Use Your Information

We may use the information we collect from and about you to:

• Fulfill the purposes for which you provided it;
• Provide and improve the Services, including to develop new features or services, promote IFTAS community collaboration, take steps to secure the Services, and for technical and customer support;
• Fundraise, accept donations, or process purchases of IFTAS merchandise;
• Send you information about your relationship or transactions with us, account alerts, or other communications, such as newsletters to which you have subscribed;
• Process and respond to your inquiries or to request your feedback;
• Conduct analytics, research, and reporting, including to synthesize and derive insights from your use of our Services;
• Evaluate job candidates during our hiring process; and
• Comply with the law and protect the safety, rights, property, or security of IFTAS, the Services, our users, and the general public.

Please note that we may combine information that we collect from you and about you (including automatically collected information) with information we obtain about you from our affiliates and/or non-affiliated third parties, and use such combined information in accordance with this Privacy Policy.

We may aggregate and/or de-identify information collected through the Services. We may use de-identified and/or aggregated data for any purpose, including without limitation for research and marketing purposes.

4. When We Disclose Your Information

We may disclose and/or share your information under the following circumstances:

• Service Providers. We may disclose your information with third parties who perform services on our behalf, including without limitation, event management, candidate selection, marketing, customer support, data storage, data analysis and processing, and legal services. For example, when you apply to be selected to participate in one of our other programs, IFTAS may share that information with the individuals designated to select participants in, and help manage, those programs, which may include people not employed by IFTAS. Or, when you register for an event, we may share your information with vendors, third party contractors, partner organizations, and volunteers for the purpose of organizing and running the event and related activities.
  

• Legal Compliance and Protection of IFTAS and Others. We may disclose your information if required to do so by law or on a good faith belief that such disclosure is permitted by this Privacy Policy or reasonably necessary or appropriate for any of the following reasons: (a) to comply with legal process; (b) to enforce or apply our Terms of Service and this Privacy Policy, or other contracts with you, including investigation of potential violations thereof; (c) enforce our Code of Conduct and policies contained and incorporated therein, (d) to respond to your requests for customer service; and/or (e) to protect the rights, property, or personal safety of IFTAS, our agents and affiliates, our users, and the public. This includes exchanging information with other companies and organizations for fraud protection, spam and malware prevention, and similar purposes.
  
• Business Transfers. As we continue to develop our business, we may engage in certain business transactions, such as the transfer or sale of our assets. In such transactions, (including in contemplation of such transactions, e.g., due diligence) your information may be disclosed. If any of IFTAS’ assets are sold or transferred to a third party, customer information (including your email address) would likely be one of the transferred business assets.
  
• Affiliated Companies. We may disclose your information with current or future affiliated companies.
  
• Consent. We may disclose your information to any third parties based on your consent to do so.
  
• Aggregate/De-identified Information. We may disclose de-identified and/or aggregated data for any purpose to third parties, including promotional partners, and/or others.
  
• IFTAS Community Web Site. We may provide you with a public profile page, editable by you, and pre-populated with certain information you provided such as your name, areas of interest, images or other content you upload, which may be publicly displayed to anyone who visits the site.

5. Legal Basis for Processing Personal Data

The laws in some jurisdictions require companies to tell you about the legal ground they rely on to use or disclose information that can be directly linked to or used to identify you. To the extent those laws apply, our legal grounds for processing such information are as follows:

• To Honor Our Contractual Commitments to You. Much of our processing of information is to meet our contractual obligations to provide services to our users.
  
• Legitimate Interests. In many cases, we handle information on the ground that it furthers our legitimate interests in ways that are not overridden by the interests or fundamental rights and freedoms of the affected individuals, these include:
  • Customer service
  • Marketing, advertising, and fundraising
  • Protecting our users, personnel, and property
  • Managing user accounts
  • Organizing and running events and programs
  • Analyzing and improving our business
  • Managing legal issues

We may also process information for the same legitimate interests of our users and business partners.

• Legal Compliance. We may need to use and disclose information in certain ways to comply with our legal obligations.
  
• Consent. Where required by law, and in some other cases where legally permissible, we handle information on the basis of consent. Where we handle your information on the basis of consent, you have the right to withdraw your consent; in accordance with applicable law.

6. Online Analytics

We may use third-party Web analytics services on our Services to collect and analyze the information discussed above, and to engage in auditing, research, or reporting. The information (including your IP address) collected by various analytics technologies described in the “Cookies and Other Tracking Technologies” section above will be disclosed to or collected directly by these service providers, who use the information to evaluate your use of the Services, including by noting the third-party Web site from which you arrive to our Site, analyzing usage trends, assisting with fraud prevention, and providing certain features to you.

 7. Your Choices and Data Subject Rights

You have various rights with respect to the collection and use of your information through the Services.  Those choices are as follows:

• Email Unsubscribe – You may unsubscribe from our marketing emails at any time by clicking on the “unsubscribe” link at the bottom of each newsletter or by emailing privacy@iftas.org with your request.
  
• Account Preferences – If you have registered for an account with us through our Services, you can update your account information or adjust your email communications preferences by logging into your account and updating your settings.
  
• EU Data Subject Rights – Individuals in the European Economic Area (“EEA”) and other jurisdictions have certain legal rights (subject to applicable exceptions and limitations) to obtain confirmation of whether we hold certain information about them, to access such information, and to obtain its correction or deletion in appropriate circumstances. You may have the right to object to our handling of your information, restrict our processing of your information, and to withdraw any consent you have provided. To exercise these rights, please email us at privacy@iftas.org with the nature of your request. You also have the right to go directly to the relevant supervisory or legal authority, but we encourage you to contact us so that we may resolve your concerns directly as best and as promptly as we can.

8. International Transfers

Our primary computer systems are based in the United States, and our contractors are based in the United States, Canada, the EEA, and other regions. As described above in the “When We Disclose Your Information” section, we may share your information with trusted service providers or business partners in countries other than your country of residence, in accordance with applicable law. This means that some of your information may be processed in the United States, which may not offer the same level of protection as the privacy laws of your jurisdiction. By providing us with your information, you acknowledge any such transfer, storage or use.

If we provide any information about you to any third party information processor located outside of the EEA, we will take appropriate measures to ensure such companies protect your information adequately in accordance with this Privacy Policy and other data protection laws to govern the transfers of such data.

9. Security Measures

We have implemented technical, physical, and organizational security measures to protect against the loss, misuse, and/or alteration of your information. These safeguards vary based on the sensitivity of the information that we collect and store. However, we cannot and do not guarantee that these measures will prevent every unauthorized attempt to access, use, or disclose your information since despite our efforts, no Internet and/or other electronic transmissions can be completely secure.

10. Children

The Services are intended for users over the age of 18 and are not directed at children. If we become aware that we have collected personal information (as defined by the Children’s Online Privacy Protection Act) from children under the age of 13, or personal data (as defined by the EU GDPR) from children under the age of 16, we will take reasonable steps to delete it as soon as practicable.

11. Data Retention

We retain the information we collect for as long as necessary to fulfill the purposes set forth in this Privacy Policy or as long as we are legally required or permitted to do so. Information may persist in copies made for backup and business continuity purposes for additional time.

12. Third-Party Links and Services

The Services may contain links to third-party Web sites (e.g. social media sites), third-party plug-ins, and other services. If you choose to use these sites or features, you may disclose your information not just to those third-parties, but also to their users and the public more generally depending on how their services function. IFTAS is not responsible for the content or privacy practices of such third party Web sites or services. The collection, use and disclosure of your information will be subject to the privacy policies of the third party Web sites or services, and not this Privacy Policy. We encourage you to read the privacy statements of each and every site you visit.

13. Changes to this Privacy Policy

We will continue to evaluate this Privacy Policy as we update and expand our Services, and we may make changes to the Privacy Policy accordingly. We will post any changes here and revise the date last updated above. We encourage you to check this page periodically for updates to stay informed on how we collect, use and share your information. If we make material changes to this Privacy Policy, we will provide you with notice as required by law.

14. Questions About this Privacy Policy

If you have any questions about this Privacy Policy or our privacy practices, you can contact us at: privacy@iftas.org.

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